E-Mail-Kalender verbinden

Great for

• Calendars without API support
• Legacy email clients (Thunderbird, Lotus Notes)
• Receiving blocker invites in your email inbox
• Simple one-way synchronization
• Maximum privacy (events via secure email only)

Consider alternatives if

• You need real-time sync (email has delays)
• Your calendar supports API access (Google, Microsoft)
• You need two-way synchronization
• You want automatic acceptance (email calendars require manual actions)

Receive blockers via email

When you have events in Google/Microsoft calendar, SyncMyDay sends email invitations to any email address you specify. You can accept these invitations in your email client (Outlook, Thunderbird, etc.) and they'll show up in your calendar.

Forward invites to SyncMyDay

Get a unique email address from SyncMyDay (like abc123@syncmyday.eu). When you receive calendar invitations at this address, SyncMyDay automatically creates blocker events in your other connected calendars.

If you chose to get a unique SyncMyDay address, you need to forward calendar invitations to it.

Gmail

1. Go to Gmail Settings → See all settings.
2. Click the Forwarding and POP/IMAP tab.
3. Click Add a forwarding address.
4. Enter your SyncMyDay address (e.g., abc123@syncmyday.eu).
5. Gmail will send a confirmation code to that address (check with us).
6. Once confirmed, set up a filter to forward only calendar invitations.

Outlook / Microsoft 365

1. Go to Outlook Settings → View all Outlook settings.
2. Navigate to Mail → Forwarding.
3. Enable forwarding and enter your SyncMyDay address.
4. Save changes.
5. Optionally, create a rule to forward only emails with .ics attachments.

Other email clients

Most email clients support forwarding rules. Look for:

• Filters or Rules in settings
• Create a rule: “When message has attachment with .ics extension”
• Action: “Forward to your-syncmyday-address@syncmyday.eu”

Once your email calendar is connected, you can use it in sync rules.

As a target (receive invites)

Example: Google Calendar → Email Calendar

• Source: your Google work calendar
• Target: email calendar with personal@example.com
• Result: you receive email invitations for all work events at your personal email

As a source (forward invites)

Example: Email Calendar → Google Calendar

• Source: email calendar with unique address
• Target: your Google work calendar
• Result: calendar invites sent to your unique address appear as blockers in Google

When events are created in your source calendar, SyncMyDay sends email invitations to a special address. Those invitations automatically show up as blocker events.

1. Event created in source calendar. An event is created in your source calendar (e.g., Google Calendar).
2. SyncMyDay detects change. We receive a webhook notification (for API calendars) or poll for changes (CalDAV/Email).
3. Email invitation sent. An email with a .ics attachment is sent to your email calendar address.
4. Event appears in email client. Your email client (Outlook, Thunderbird, etc.) receives the invitation and shows it in your calendar.

Do I need to manually accept email invitations?

It depends on your email client settings. Most email clients can be configured to automatically accept calendar invitations. Check your calendar settings for “Automatically accept meeting requests” or similar options.

How fast is email calendar sync?

Email delivery is usually fast (within minutes), but it depends on email server delays. If you need instant synchronization, consider using Google Calendar or Microsoft 365 which support real-time webhooks.

Can I use the same email address for multiple email calendars?

Yes. You can create multiple email calendars that all send to the same email address. This is useful if you want to receive blockers from different source calendars in one place.

What if I stop receiving emails?

Check these potential issues:

• Email caught in spam folder
• Email forwarding rule disabled or broken
• Email calendar connection inactive (check Connections page)
• Sync rule paused or deleted